Special Collections Department
403 Parks Library
Iowa State University
Ames, IA 50011-2140

MS 137
Ames International Orchestra Festival Association
Records, 1969-[ongoing]


Descriptive summary

creator:

Ames International Orchestra Festival Association

title:

Records

dates:

1969-[ongoing]

extent:

13.82 linear feet (12 document boxes, 1 half-document box, and 5 oversize boxes)

collection number:

MS 137

repository:

Special Collections Department, Iowa State University.

 

Administrative information

access:

pen for research

publication rights:

Consult Head, Special Collections Department

preferred citation:

Ames International Orchestra Festival Association Records, MS 137, Special Collections Department, Iowa State University Library.

 

Historical note

The Ames International Orchestra Festival Association (AIOFA) was officially formed in 1971 as a public relations organization dedicated to bringing annual orchestral festivals to Iowa State University's C.Y. Stephens auditorium in Ames, Iowa.

The Association's purpose is threefold: to assist in the promotion of Festival events; to develop audiences throughout Iowa and the Midwest; and to be responsible for all hospitality programs for visiting orchestra members, conductors and guest artists.

The idea for an association began when a group of volunteers gathered to assist the New York Philharmonic Orchestra with their performance at the inauguration of C.Y. Stephens Auditorium in 1969. Iowa State University's Director of Concerts, Dr. Alvin Edgar worked with Ames residents and solidified the group into the AIOFA. The AIOFA assisted with event publicity and coordinating hospitality for members of visiting orchestras. Much of the hospitality work was done by the group's Festival Guild, an auxiliary body to the Board of Directors.

Due to increasing costs, in 1997 AIOFA began a partnership with the Performing Arts Series at Stephens Auditorium and continues as a volunteer support organization helping with enhancing orchestral and educational programming. The AIOFA continues to assist with event publicity and coordinating hospitality for members of visiting orchestras.

 

Collection description

The collection (1969-[ongoing]) contains clippings, correspondence, Guild meeting minutes, news releases, publications, photographs, slides, Orchestra programs, invitations, organizational records, reports, scrapbooks, and annual meeting records documenting the history of the organization. Scrapbooks contain photographs, news clippings, news releases, programs, and invitations.

 

Organization

The collection is arranged chronologically.

 

Container list

Box

Folder

Title

Dates

1

1

Materials related to opening of C. Y. Stephens Auditorium and the appearance of the New York Philharmonic

1969

1

2

New York Philharmonic – clippings, slides, September 9-11, 13-14, 1969

1969

1

3

New York Philharmonic – programs, September 9-11, 13-14, 1969

1969

11

 

Scrapbook, Volume I (includes 14 b/w photos and 4 color photos)

1969-1974

17

11

Festival statistics

1969-1980

14

 

Ames Festival Scrapbook (part 1) (includes 75 b/w photos and 73 color photos)

1969-1981

15

 

Ames Festival Scrapbook (part 2)

1969-1981

1

4

Philadelphia Orchestra – clippings, news releases and letters to members, May 12-17, 1971

1971

1

5

Philadelphia Orchestra – programs and notes on program, May 12-17, 1971

1971

16

1

Minutes, correspondence, photographs(2-b/w)

1971

1

6

Articles of Incorporation and related documents

1971-1972

1

7

Boston Symphony Orchestra and Boston Pops Orchestra – clippings, news releases, and correspondence, March 8-13, 1972

1972

1

8

Boston Symphony Orchestra and Boston Pops Orchestra – programs, March 8-13, 1972

1972

1

9

New York Philharmonic – clippings, news releases and photographs (10 b/w), September 1, 1972

1972

1

10

New York Philharmonic – program, September 1, 1972

1972

16

2

Boston Symphony Orchestra and Boston Pops Orchestra: correspondence and reception materials

1972

16

3

Boston Symphony Orchestra and Boston Pops Orchestra: hospitality kit

1972

16

4

Correspondence

1972

16

5

Meeting minutes and reports

1972

1

11

London Symphony – clippings, news releases, invitation to the Knoll, and photographs (2 b/w), March 27-April 2, 1973

1973

1

12

London Symphony – program, March 27, April 2, 1973

1973

1

13

Meetings, Annual, May 24, 1973

1973

2

1

Leningrad Philharmonic Orchestra – clippings, news releases and photographs (10 b/w), November 8-11, 1973

1973

2

2

Leningrad Philharmonic Orchestra – programs, November 8-11, 1973

1973

16

6-7

Correspondence

1973

16

8

Membership and officers

1973

18

9

Minutes, reports, articles of incorporation, and by-laws

1973

16

10

News clippings

1973

2

3

Articles of Incorporation filing with the Iowa Secretary of State, January 1974, includes federal tax exemption documentation

1974

2

4

London Symphony Orchestra – clippings and news releases, September 12-14, 1974

1974

2

5

London Symphony Orchestra – programs, September 12-14, 1974

1974

2

6

Cleveland Orchestra – clippings, news releases, and photographs (4 b/w), September 17-19, 1974

1974

2

7

Cleveland Orchestra – program, September 17-19, 1974

1974

16

11

Correspondence and mailings

1974

16

12

Minutes, reports, and correspondence

1974

16

16

Board of Directors

1974-1976

2

8

Articles of Incorporation filing with the Iowa Secretary of State, January 1975, includes amendments

1975

2

9

Boston Pops – clippings, news releases and photographs (6 b/w), March 22, 1975

1975

2

10

Boston Pops – program, March 22, 1975

1975

2

11

Los Angeles Philharmonic – clippings, news releases and photographs (10 b/w), November 12-15, 1975

1975

2

12

Los Angeles Philharmonic – program, November 12-15, 1975

1975

16

13

Membership: lists and correspondence

1975

16

14

Minutes and reports

1975

12

 

Scrapbook, Volume II, 1975-1976 (includes 30 b/w photos and 1 color photo)

1975- 1976

2

13

Vienna Philharmonic – clippings, news releases and photographs (27 b/w), April 8-9, 1976

1976

2

14

Vienna Philharmonic – program, April 8-9, 1976

1976

2

15

Articles of Incorporation filing with the Iowa Secretary of State and Bylaws, April 23, 1976

1976

2

16

Australian Youth Orchestra – clippings, news releases and photographs (12 b/w and 2 color), May 29, 1976

1976

2

17

Australian Youth Orchestra – program, May 29, 1976

1976

2

18

New York Philharmonic – clippings, news releases and photographs (3 b/w), June 29-30, 1976

1976

2

19

New York Philharmonic – program, June 29-30, 1976

1976

2

20

Correspondence – Dougherty & Co. P.C. Certified Public Accountants, July 1976

1976

2

21

Cleveland Orchestra – clippings and news releases, and photographs (10 b/w), September 16-19, 1976

1976

2

22

Cleveland Orchestra – program, September 16-19, 1976

1976

2

23

Chicago Symphony Orchestra – clippings and news releases, December 3-4, 1976

1976

2

24

Chicago Symphony Orchestra – program, December 3-4, 1976

1976

16

15

Annual meeting minutes

1976

17

1

Board of Directors, Festival Guild and Committees: minutes and reports

1976

17

2

Correspondence

1976

17

3

History: Memories are Made of This by Maridee Hegstrom

1976

2

25

News clippings, general

1976-1977

13

 

Scrapbook, Volume III, 1976-1979 (includes 14 b/w photos and 4 color photos)

1976-1979

5

22

AIOFA Bylaws

1976-1987

Map
case

C406
D02

Concert posters – 35 posters, 1 Wheaties box, and Riccardo Muti signature

1976-2005, undated

3

1

Articles of Incorporation filing with the Iowa Secretary of State, January 20, 1977

1977

3

2

Philadelphia Orchestra – clippings, news releases and photographs (15 b/w), May 31-June 1, 1977

1977

3

3

Philadelphia Orchestra – program, May 31-June 1, 1977

1977

17

4

Correspondence

1977

17

5

Membership

1977

17

6

Minutes and reports

1977

17

7

News clippings and articles

1977

3

4

Meetings, Annual, May 4, 1978

1978

3

5

Concertgebrow Orchestra – clippings, news releases and photographs (16 b/w), May 8-11, 1978

1978

3

6

Concertgebrow Orchestra – program, May 8-11, 1978

1978

3

7

Festival Youth Orchestra – clippings and personnel, May 8, 1978

1978

17

8

Minutes, reports, correspondence, photographs of Concertgebouw Orchestra events (1 b/w, 6 contact sheets)

1978

18

1

Photographs: Concertgebouw Festival (29- b/w)

1978

3

10

News clippings, general

1978-1979

3

8

Articles of Incorporation filing with the Iowa Secretary of State

1979

3

9

Meetings – Board, Minutes, April and May 1979

1979

Map case

C406 D02

Festival Fanfares original score by Gary White

1979

3

18

Remarks for the 10th Anniversary of AIOFA and the presentation of a banner, Festival Fanfares, and new logo

1979

3

11

Los Angeles Philharmonic – clippings, news releases and photographs (36 b/w), May 11-13, 15, 1979

1979

3

12

Los Angeles Philharmonic – program, May 11-13, 15, 1979

1979

3

13

New York Philharmonic – clippings and news releases, June 11, 1979

 1979

3

14

New York Philharmonic – program, June 11, 1979

1979

3

15

Dresden State Orchestra – clippings, news releases and photographs (10 b/w), November 2-4, 1979

1979

3

16

Dresden State Orchestra – program, November 2-4, 1979

1979

17

9

Correspondence

1979

17

10

Minutes, reports, and correspondence

1979

18

2

Season brochures

1979, undated

3

17

North, Joseph H. Endowment records

1979-1989

4

1

Articles of Incorporation filing with the Iowa Secretary of State

1980

4

2

Philadelphia Orchestra – clippings, news releases and photographs (23 b/w), May 15-17, 1980

1980

4

3

Philadelphia Orchestra – program, May 15-17, 1980

1980

4

4

Le Quilte Crazique Magnifique – correspondence, newspaper clippings, and photographs (2 b/w and 3 color)

1980

17

12

Minutes, reports, and correspondence

1980

13

 

Scrapbook, Volume IV, 1980-1981 (includes 44 b/w photos and 2 color photos)

1980-1981

4

5

Pittsburgh Orchestra – clippings, and news releases, photographs (9 b/w and 4 color), March 20-21, 1981

1981

4

6

Pittsburgh Orchestra – program, March 20-21, 1981

1981

4

7

Los Angeles Philharmonic – clippings and news releases, May 14-16, 1981

1981

4

8

Los Angeles Philharmonic – program, May 14-16, 1981

1981

17

13

Minutes, reports, and correspondence

1981

4

9

Articles of Incorporation filing with the Iowa Secretary of State, 1981, 1982

1981, 1982

4

10

News clippings, general

1981-1982

4

18

Meetings – minutes

1981-1982

4

11

Chicago Symphony Orchestra –news releases, and photograph (1 b/w), May 21-22, 1982

1982

4

12

Chicago Symphony Orchestra – program, May 21-22, 1982

1982

4

13

Concertgebrow Orchestra – clippings, news releases and photographs (2 b/w), September 25-26, 1982

1982

4

14

Concertgebrow Orchestra – program, September 25-26, 1982

1982

4

15

Gewandhaus Orchestra of Leipzig – clippings and news releases, November 17-18, 1982

1982

4

16

Gewandhaus Orchestra of Leipzig – program, November 17-18, 1982

1982

4

17

Articles of Incorporation filing with the Iowa Secretary of State, 1982

1982

17

14

Minutes, reports, and correspondence

1982

4

19

Philadelphia Orchestra – clippings and news releases, April 23-24, 1983

1983

4

20

Philadelphia Orchestra – program, April 23-24, 1983

1983

4

21

Boston Pops – clippings and program, November 3, 1983

1983

17

15

Minutes, reports, correspondence, and informational brochure

1983

4

22

News clippings, general

1983-1984

4

23

Records – Signature Quilt, correspondence, and photographs (17 b/w and 18 color)

1984

Artifact Collection

 

Signature Quilt (Artifact 2010-109)

1984

Map case

 

Signature Quilt posters (includes 2 color photos)

1984

4

24

Czech Philharmonic – clippings and news releases, April 10-12, 1984

1984

4

25

Czech Philharmonic – program, April 10-12, 1984

1984

4

26

Cleveland Orchestra – clippings, October 12-13, 1984

1984

4

27

Cleveland Orchestra – program, October 12-13, 1984

1984

17

16

Czech Philharmonic Orchestra: correspondence and budget

1984

4

28

Meetings, Guild Board Minutes

1984-1985

4

29

Newsletter – Ames Festival Notes

1984-1985

5

1

Records – correspondence, minutes, financial records, (1 of 2)

1984-1985

5

2

Records – correspondence, minutes, financial records, (2 of 2)

1984-1985

5

3

Royal Philharmonic Orchestra of London – clippings, February 22-25, 1985

1985

5

4

Royal Philharmonic Orchestra of London – program, February 22-25, 1985

1985

5

5

15th birthday celebration, May 2, 1985

1985

5

6

Program evaluation prepared for Iowa State Center, June 3, 1985

1985

5

7

Chicago Symphony Orchestra – clippings and brochure, September 20-21, 1985

1985

5

8

Chicago Symphony Orchestra – program, September 20-21, 1985

1985

17

17

Correspondence

1985

5

9

St. Louis Symphony Orchestra – clippings, November 22-23, 1986

1986

5

10

St. Louis Symphony Orchestra – program, November 22-23, 1986

1986

5

11

Articles of Incorporation filing with the Iowa Secretary of State

1986

5

12

Inventory of collection of memorabilia, documents, photographs, etc., December 1986

1986

5

17

The Acting Company – clippings, schedule and programs January 18-26, 1986

1986

5

13

Meetings, Guild Board minutes and correspondence

1986-1987

5

14

News clippings, general

1986-1987

5

15

Newsletter – Ames Festival Notes

1986-1987

5

21

Annual Dinner and Report

1986-1988

5

16

Articles of Incorporation filing with the Iowa Secretary of State

1987

5

18

Leningrad State Symphony Orchestra – clippings and programs, October 16-17, 1987

1987

5

19

Central Philharmonic Orchestra of China – clippings, October 23-24, 1987

1987

5

20

Central Philharmonic Orchestra of China – program, October 23-24, 1987

1987

18 5 Presidents (1971-1987), Board of Directors (1988-1991) 1987-1991 circa

6

1

Simon Estes Benefit – clippings, October 1, 1988

1988

6

2

Simon Estes Benefit – program, October 1, 1988

1988

6

3

Simon Estes Benefit – photographs (125 color), October 1, 1988

1988

6

4

Meetings, Guild Board minutes

1988-1989

6

12

Wine tasting party meeting, correspondence, invitations, clippings and photographs (18 color)

1988-1989

6

5

Records – minutes, correspondence, clippings (1 of 2)

1988-1990

6

6

Records – minutes, correspondence, clippings (1 of 2)

1988-1990

6

7

Records – 20th anniversary clippings, publications, badges

1989

6

8

Fund Raiser – Fine Wines, Food, and Music, February 24, 1989

1989

6

9

New York Philharmonic – clippings, July 17, 1989

1989

6

10

New York Philharmonic – program, July 17, 1989

1989

18 7 By-laws 1989
18 6 Chronologies (visiting artists), 1969-1989 1989 circa

6

11

AIOFA/Brunnier Museum Store Records

1989-1990

7

1

Newsletter – Ames Festival Notes

1989-1991

6

13

Baltimore Symphony Orchestra – clippings and news release, March 27, 1990

1990

6

14

Baltimore Symphony Orchestra – program, March 27, 1990

1990

6

15

Philadelphia Orchestra – clippings, May 21, 1990

1990

9

34

Philadelphia Orchestra – program, May 21, 1990

1990

6

16

Leningrad Philharmonic – clippings, October 16, 1990

1990

6

17

Leningrad Philharmonic – program, October 16, 1990

1990

18 8 Festival Development Campaign, 1990-1992 1990 circa
18 4 Histories 1990 circa, undated

6

18

NSFRE fundraising handouts and presentations

1990, undated

7

2

"Principles of Cooperation with Iowa State Center"

1990-1991

7

3

Records – publications, minutes and clippings

1990-1991

7

4

Logos

1991

7

5

Israel Philharmonic – clippings, March 25, 1991

1991

7

6

Israel Philharmonic – program, March 25, 1991

1991

7

7

Fund Raiser – Wine, Coffee, Brews, Food, and Music, May 17, 1991

1991

7

8

Vienna Johann Strauss Orchestra – clippings, September 21, 1991

1991

7

9

Des Moines Symphony – clippings, November 21, 1991

1991

7

11

Records – Bylaws Committee

1991, undated

7

10

Articles of Incorporation filing with the Iowa Secretary of State

1991-1992

7

12

AIOFA/Brunnier Museum Store Records

1991-1992

7

13

Meetings, minutes

1991-1992

8

2

Wine tasting party meetings and correspondence

1991-1993

7

14

Annual report 1991-1992

1992

7

15

Chandelier Ball, February 1, 1992

1992

7

16

St. Louis Symphony Orchestra – clippings, March 17-18, 1992

1992

7

17

St. Louis Symphony Orchestra – program, March 17-18, 1992

1992

7

18

Adoption of fictitious name, "Ames Festival" resolution and certificate, May-June 1992

1992

7

19

Roberta Peters Soprano – program, August 29, 1992

1992

7

20

Royal Philharmonic Orchestra – clippings, November 13, 1992

1992

7

21

Royal Philharmonic Orchestra – program, November 13, 1992

1992

7

22

News clippings, general

1992-1993

7

23

Newsletter – Ames Festival Notes

1992-1993

Map case

 

Young People's Concert Series posters, photographs (15 color)

1992-1994

8

11

News clippings, general

1992-1996

7

24

Chicago Symphony Orchestra – clippings, March 10, 1993

1993

7

25

Chicago Symphony Orchestra – program, March 10, 1993

1993

7

26

Des Moines Symphony Orchestra – clippings, May 14, 1993

1993

7

27

Des Moines Symphony Orchestra – program, May 14, 1993

1993

8

1

St. Petersburg Philharmonic Orchestra – program, October 23, 1993

1993

8

3

Wine tasting party photographs (20 color)

1993

8

4

Annual Meeting

1993-1994

8

5

Annual Report

1993-1994

8

6

Guild docents – minutes and correspondence

1993-1994

8

7

Meetings, minutes

1993-1994

8

8

Articles of Incorporation filing with the Iowa Secretary of State

1993-1994

8

9

AIOFA/Brunnier Museum Store

1994

8

10

Consultant (Richard Hoff) reports

1994

8

12

Educational publication – Inside the Orchestra, 1994

1994

8

13

State Symphony of Russia – programs, clippings, and invitations, February 11, 1994

1994

8

14

St. Paul Chamber Orchestra – program, October 26, 1994

1994

8

16

Newsletter – Ames Festival Notes/Festival Notes

1994-1995

8

17

Records – Programming Task Force,

1994-1995

18

3

Minutes and reports

1994-1997

8

15

Annual Meeting 1994-1995

1995

8

18

Minutes, Festival Operations Committee

1995

8

19

School and Docent information pack

1995

8

20

Vienna Academy of Period Instruments – correspondence and clippings, March 21, 1995

1995

8

21

Vienna Academy of Period Instruments – programs, March 21, 1995

1995

8

22

Orchestra of St. Luke's – clippings, April 5, 1995

1995

8

23

Orchestra of St. Luke's – program, April 5, 1995

1995

8

24

Norwegian Chamber Orchestra – clippings, October 26, 1995

1995

8

25

Norwegian Chamber Orchestra – programs, October 26, 1995

1995

8

26

Meetings, minutes, and correspondence

1995-1996

9

1

Articles of Incorporation filing with the Iowa Secretary of State

1995-1996

9

2

AIOFA/Brunnier Museum Store

1996

9

3

Academy of St. Martin in the Field – program and clippings, February 16, 1996

1996

9

4

Eastman Wind Ensemble – program and clippings, April 16-17, 1996

1996

9

5

Dresden Staatskapelle – program, April 21, 1996

1996

9

6

Newsletter – Festival Notes

1996

9

7

Meetings, minutes

1997

9

8

Warsaw Philharmonic – program and clippings , January 27, 1997

1997

17

18

News clippings: dissolution vote

1997

9

9

Meetings, minutes

1997-1998

9

10

Bylaws

1998

9

11

Meetings, minutes

1998-1999

9

12

Meetings, minutes

1999-2000

9

13

Moscow Chamber Orchestra – flyer, January 19, 2000

2000

9

14

Meetings, minutes

2000-2001

9

15

Meetings, minutes

2001-2002

9

16

Meetings, minutes

2002-2003

9

17

Meetings, minutes

2003-2004

9

18

Moscow State Radio Symphony Orchestra and Chorus – flyer, February 27, 2004

2004

9

19

Warsaw Philharmonic – flyer and program, October 31, 2004

2004

9

20

Meetings, minutes

2004-2005

9

21

Printed materials – program fund brochures and annual meeting notices

2004-2006

9

22

Prague Symphony Orchestra – flyer, March 3, 2005

2005

9

27

History of AIOFA and listing of past performances (printed from Iowa State Center web site)

2005, 2007

9

23

Meetings, minutes and reports

2005-2006

9

24

Polish Chamber Orchestra with Sir James Galway and Lady Jeanne Galway – clippings, flyer, and program, October 23, 2006

2006

9

25

Moscow State Symphony – program and flyer, November 12, 2006

2006

9

26

News clippings, general

2006

9

28

Meetings, minutes and reports

2006-2007

9

29

Gidon Kremer and Kremerata Baltica Chamber Orchestra – flyer, April 13, 2007

2007

9

30

Meetings, minutes

2007-2008

9

31

Meetings, minutes and reports

2008-2009

9

32

AIOFA performance history and miscellaneous

undated

9

33

Photographs (some autographed) of conductors and musicians, A-C (14 b/w and 2 color)

undated

10

1

Photographs (some autographed) of conductors and musicians, D-J (17 b/w and 2 color)

undated

10

2

Photographs (some autographed) of conductors and musicians, K-L (8 b/w)

undated

10

3

Photographs (some autographed) of conductors and musicians, M (7 b/w)

undated

10

4

Photographs (some autographed) of conductors and musicians, O-R (14 b/w)

undated

10

5

Photographs (some autographed) of conductors and musicians, S-T (13- 8x10 b/w photos)

undated

10

6

Photographs (some autographed) of conductors and musicians, V-Z, unknown (13- 8x10 b/w photos)

undated

12

 

Photo Album (includes 53 color photos)

undated